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Visitor Aware

 

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The Visitor Aware Management System is now fully implemented in all the schools in our district.  Visitor Aware is a visitor management and screening service designed specifically to help keep schools secure by ensuring that only safe visitors are granted access to our schools.  This service provides an additional layer of security for your children by validating the identities of anyone entering the promises, determining if they are a potential threat and keeping accurate records of all school visits.  This system is replacing Passage Point, our previously used visitor management system.

 

The use of the Visitor Aware Management System is MANDATORY for all visits to any of our district schools.  Some reasons are listed below, but are not limited to the following:

 

  • Visit with a teacher
  • Meeting with a school administrator or other staff member (e.g. IEP meetings)
  • PTA / PTO visit during school hours
  • Any other reason for entering your child’s school during school hours

*Note: This process will not be necessary if you are simply dropping off an item for your child or you are picking up your child early from school since entry into the building is not granted for these scenarios.

 

Visitors are required to have a valid state issued identification card, such as a driver’s license, to check in to ensure the accuracy of the information provided.  Valid identification is also used to ensure that the person checking in is the same as the ID holder.  Once scanned and validated in the system, your identification helps create a secured visitor profile used to associate your future visits with your existing data.  Your information is only used for the purpose of assisting district schools identify visitors.  We do not use your data for any other purpose.

 

Here’s a quick overview of the process:

  • To enter a school building, visitors will press the intercom buzzer connected to the front desk and will be asked to state their name and purpose for the visit.
  • Visitors will then use the provided iPad tablet kiosk to access the Visitor Aware system.  
  • To check in, tap the visitor button & then the check in button.  Next, take your photo.  Then, using the rear camera, take a photo of the front & back of your identification.  Select your intended destination inside the school.
  • Once verified, school staff will allow entry into the school building and staff will give the visitor a printed ID tag to be worn for the duration of their visit.  
  • After the completion of your visit and upon exiting the building, return your ID tag and check out at the iPad kiosk.

 

For security purposes, no one should hold the door open for other visitors.  Each visitor must be screened and verified individually before entering a school building.


If you have any additional questions regarding the Visitor Aware Management System, you may view this FAQ sheet. We appreciate your cooperation in our efforts to keep everyone safe and secure.